Executive Administrative Assistant

Executive Administrative Assistant
Location: Philadelphia, Pennsylvania
Job Type: Full-Time, Onsite

About Us:
Datavault AI, along with its event-technology subsidiary Event Citadel (formerly CompuSystems), operates across a diverse portfolio of technology and service divisions.

Datavault AI Inc. delivers high-performance computing software, Web 3.0 data-management solutions, and advanced audio technologies to a broad range of industries.  Its Acoustic Science division licenses spatial and multichannel HD audio technologies—including ADIO®, WiSA®, and Sumerian®—to customers in sports & entertainment, events & venues, automotive, finance, and other sectors.

Event Citadel (formerly CompuSystems), founded in 1976, is a trusted provider of end-to-end event technology solutions, offering registration, ticketing, lead retrieval, and attendee-engagement services for events of all sizes across trade, association, corporate, and government markets.

The Role:
This is not your typical administrative role. We’re looking for someone who is highly organized, proactive, and thrives in a fast-paced environment. You’ll be a strategic partner to the CMO helping manage their time, priorities, and follow-through across multiple departments. You’ll play a key role in keeping the business running smoothly behind the scenes.

Key Responsibilities:

• Calendar & Meeting Management
  • Own and manage a complex, ever-changing calendar with precision.
  • Schedule and coordinate internal and external meetings, ensuring alignment with priorities.
  • Prepare agendas, take detailed meeting minutes, and track action items to completion.
• Operational Support
  • Act as a liaison between the CMO and internal teams, ensuring timely follow-ups and communication.
  • Assist in project tracking, reporting, and execution across various business functions.
  • Help organize and prioritize the CMOs workflow, inbox, and strategic initiatives.
• Business Coordination
  • Support cross-functional collaboration and ensure alignment on key initiatives.
  • Maintain confidentiality and handle sensitive information with discretion.
  • Contribute to process improvements and operational efficiencies.

Qualifications:

• 5+ years of experience in an Executive Assistant or Chief of Staff-type role, preferably in a startup or tech environment.
• Exceptional organizational and time management skills.
• Strong written and verbal communication abilities.
• Ability to anticipate needs, think critically, and offer solutions.
• Comfortable with ambiguity and rapid change.

What We Offer

• Competitive salary and benefits package.
• A fast-paced, high-impact work environment.
• Opportunity to work closely with executive leadership.
• The chance to work with cutting-edge technologies and make a significant impact.
• A culture of innovation, ownership, and growth.

How to Apply: Interested candidates are invited to submit their resume and a cover letter detailing their relevant experience and qualifications to
Shannon Peters, Datavault AI Recruiting Manager.

Apply Here

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